Property & Facility Management
Contractor & Supplier Management For Property & Facilities Management
Contractors and suppliers spread across the country. Different contractor and supplier requirements for each client and property category. Regulations that vary by city and province.
Ensuring that every contractor and supplier meets those requirements and regulations is a complex task. If not managed effectively, contractors and suppliers can expose your company, property managers and executive to risks in areas that range from health and safety to meeting service level agreements.
The ComplyWorks Management System (CMS) has the flexibility combined with industry best practices to mitigate contractor and supplier risks. CMS allows you to communicate requirements to your employees, contractors and suppliers for each region, client and category of work to be performed. We then collect the required data from contractors and suppliers, continuously audit their compliance with your requirements, and give decision makers the tools and information they need to get work done.
The result is risk mitigation that increases health and safety, security, efficiency, and quality at each property and facility you manage. Most importantly, CMS does this while accelerating the process of getting contractors and suppliers on-site and working.
A Solution for the Complete Contractor & Supplier Engagement Lifecycle
The ComplyWorks Management System (CMS) is the only solution that manages contractors, suppliers and individuals through the full procurement lifecycle, from prequalification of service providers through to project/contract completion and continuous feedback and improvement.
Consisting of modular, scalable tools, CMS enables you to implement a single solution that meets the needs of your business, industry and operating regions to effectively manage compliance with regulatory and corporate requirements in health, safety, environment, security, quality—whatever’s relevant to your business.
Contractor & Supplier Prequalification
CMS prequalifies contractors and suppliers according to your corporate and client requirements, along with relevant laws and regulations. With CMS, your property managers, contractors and suppliers know what’s required of them and whether they’re compliant.
Risk Mitigation & Exception Handling
The cost of delays caused by waiting for authorization to use non-compliant service providers can be significant. CMS enables risk mitigation plans to be developed, submitted, and authorized or denied in real time. The entire process is automated and auditable, preventing decision makers from working outside the system at the same time it enables them to get work done.
Auditable Communications
CMS provides communication tools that let you send email to internal and external recipients, and require them to acknowledge that they received, understand and agree to the email’s content. This lets you double check whether important information has been received, and ensures that everyone is up-to-date on changes or new policies.
Real-time Alerts & Notifications
Real-time monitoring capabilities can alert the appropriate people in your company of events such as contractor and supplier compliance level changes, status changes of tracked assets, or employees that need to renew certifications.
Secure Information Sharing & Collaboration
Binders full of paper documents and CDs with electronic files can become obsolete minutes after they’re created. With CMS, you can ensure that all external and internal groups have secure, online access to the up-to-date information they need to do their jobs. This eliminates the costs of hardcopy distribution, as well as the time, cost and risk of incorrect work based on out-dated information.
Employee, Asset & Property Tracking
The employee and asset tracking capabilities of CMS bring together information from spreadsheets and systems spread across your operations, and makes that information available to the people who need it, when they need it. Information can be entered directly by property managers instead of being sent to the office to be entered into a spreadsheet and the updated spreadsheet emailed back, providing an integrated, real-time view into operations across your company.